Denbigh Town Council

Freedom of Information Act

Information available from Denbigh Town Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)
This will be current information only

N.B.
Councils should already be publishing as much information as possible about how they can be contacted.

 

 

Who’s who on the Council and its Committees

Website
Hard copy – contact clerk

Free
10p/sheet

Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Jenny Barlow –Town Clerk
Town Hall, Crown Lane,
DENBIGH, Denbighshire,   LL16 3TB
01745 815984

E-mail: townclerk@denbightowncouncil.gov.uk.

Council members – website
Hard copy – contact clerk

 


 

          

           Free
10p/sheet

Location of main Council office and accessibility details

Town Hall, Crown Lane, Denbigh

 

Staffing structure

 

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum

 

 

Annual return form and report by auditor

Hard copy – contact clerk

£2.00

Finalised budget

Website
Hard copy – contact clerk

Free
10p/sheet

Precept

Hard copy – contact clerk

10p/sheet

Borrowing Approval letter

 

 

Financial Standing Orders and Regulations

Hard copy – contact clerk

10p/sheet

Grants given and received

Hard copy – contact clerk

10p/sheet

List of current contracts awarded and value of contract

Hard copy – contact clerk

10p/sheet

Members’ allowances and expenses

Hard copy – contact clerk

10p/sheet

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)
 

 

 

Community Plan (current and previous year as a minimum)

 

 

Local charters drawn up in accordance with WAG, OVW & WLGA guidelines

 

 

Audit reports

Hard copy- contact clerk

10p/sheet

Class 4 – How we make decisions

(Decision making processes and records of decisions)
Current and previous council year as a minimum
 

 

 

Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)

Website
Hard copy – contact clerk

Free
10p/sheet

Agendas of meetings (as above)

Website
Hard copy – contact clerk

Free
10p/sheet

Minutes of meetings (as above) – n.b.this will exclude information that is properly regarded as private to the meeting.

Website
Hard copy – contact clerk

Free
10p/sheet

Reports presented to council meetings - n.b.this will exclude information that is properly regarded as private to the meeting.

Hard copy – contact clerk

10p/sheet

Responses to consultation papers

Hard copy – contact clerk

10p/sheet

Responses to planning applications

Hard copy – contact clerk

10p/sheet

Bye-laws

 

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
 

 

 

Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements – mission statement



Hard copy – contact clerk
Hard copy – contact clerk
Hard copy – contact clerk

Hard copy – contact clerk
Website
Hard copy – contact clerk



10p/sheet
10p/sheet
10p/sheet

10p/sheet
Free
10p/sheet

Policies and procedures for the provision of services and about the employment of staff:                                                                                                                          

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

 








Website
Hard copy – contact clerk
Website
Hard copy – contact clerk









Free
10p/sheet
Free
10p/sheet

Information security policy

 

 

Records management policies (records retention, destruction and archive)

Hard copy

10p/sheet

Data protection policies

 

 

Schedule of charges )for the publication of information)

Website
Hard copy – contact clerk

Free
10p/sheet

 

 

 

Class 6 – Lists and Registers

Currently maintained lists and registers only 

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

By inspection only - contact clerk

 

Assets Register

By inspection only – contact clerk

 

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils)

 

 

Register of members’ interests

By inspection only – contact clerk

 

Register of gifts and hospitality

By inspection only – contact clerk

 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
 

(hard copy or website; some information may only be available by inspection)

 

Allotments

 

 

Burial grounds and closed churchyards

 

 

Community centres and village halls

 

 

Parks, playing fields and recreational facilities

 

 

Seating, litter bins, clocks, memorials and lighting

Hard copy – contact clerk

10p/sheet

Bus shelters

Hard copy – contact clerk

10p/sheet

Markets

 

 

Public conveniences

 

 

Agency agreements

 

 

A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees)

 

 

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

Contact details:
Jenny Barlow,
Town Clerk & Finance Officer
Town Hall,
Crown Lane,
DENBIGH        LL16 3TB
01745 815984

E-mail: townclerk@denbightowncouncil.gov.uk.

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10..p per sheet (black & white)

Actual cost *

 

Photocopying @ ..p per sheet (colour)

Actual cost

 

 

 

 

Postage – 2nd class postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

 

 

 

Other

 

 

 

 

 

* the actual cost incurred by the public authority

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