Grant Aid to Groups and Organisations 

Please carefully read the following before completing the application form: 

No application should be submitted without supporting documents. 

The town clerk is not responsible for chasing documents not received – all papers received will be given to the town councillors and if additional information is required the application will be deferred until the next meeting. 

1. Grants, in the main, will only be made to those voluntary/non-profit making organisations based within the boundaries of Denbigh Town Council.

Grants will only be considered if they assist the Council in meeting its aims which are:

• To enhance community and individual wellbeing through social, cultural and leisure activities.
• To promote participation and partnership to achieve the development of a strong community spirit in Denbigh.
• To work in partnership with other organisations to improve the wellbeing of residents.
• To promote the town, its organisations and people.

Criteria for making regular grant awards will be reviewed from the following:

• Meeting the aims of the town council.
• There are real benefits to the Community or Community Groups.
• Some of the funding is met from other sources.
• The grant receiver can demonstrate partnership working, ie projects that support disadvantaged groups in the community.
• The benefits are tangible such that the Council could evaluate outcomes, if it decides to, as part of an audit or best value review.
• The benefit is more than just short term.
• To make a start-up grant, a copy of the constitution will be required.

2. The council, however, has discretion, in exceptional circumstances, to consider organisations situated outside the town, if it can be demonstrated that the grant applied for will benefit the people of Denbigh, directly or indirectly.

3. In accordance with Section 137 of the Local Government Act 1972, private individuals can be considered for financial assistance.

4. Grant applications must be presented by using the current financial year application form, together with a copy of relevant balance sheets and/or a statement of accounts. 3 quotations are required for specific items. Applications must be submitted no later than the 1st of the month that the grant will be presented to the Environment and Finance meeting. Any applications received after the 1st of the month will be deferred to the next month. Applications may be deferred if insufficient information is received. (Please allow 2 months prior to an event.)

No application should be submitted without supporting documents 

5. Applicants should note that grants will only be considered for a specific project or projects to be undertaken by the organisation.  

6. In order to ensure that there is sufficient funding to cover all grant aid application received during the current financial year, the town council has stipulated that a ceiling of £1,000 be placed on each application.  Under certain circumstances and if need be, additional information sought, consideration for grants larger than the ceiling of £1,000 could be considered. The Town Council will allow up to 80% of the total cost of the event/activity/item. It is advantageous to the application that fund raising events take place to assist with the funding required.

If the request is for £1,000.00 or more, the applicant or group members will be required to attend the relevant Committee meeting to answer detailed questions.

For grants over £1,000.00, organisations that are successful in their grant application may be invited to attend a presentation ceremony for publicity purposes.

Recognition of the grant awarded by Denbigh Town Council must be made in any publicity with the Town council logo included on all promotional material.

7. Under the Provision of S.137 if any grants allowed by Denbigh Town Council exceed £250 applicants must submit a written report on how the money was spent.

The report must be provided to Denbigh Town Council within 6 months of the completion of the event/project – the report can take the form of an annual report or a set of accounts which clearly identify the manner of spending. Failure to submit the report or set of accounts will have an impact on future applications.

8. No applications will be authorised in the month of August.

9. Please note that the Council will not normally consider reimbursement for events/activities/items that have already taken place/purchased unless discussed beforehand.

10. If appropriate, the Council may require that a member of the Town Council be appointed to the organisation requesting financial assistance.

11. Any financial assistance is given on the understanding that your organisation complies with current legislation on Equalities, Diversity and Unlawful Discrimination.

12. Community grants come from taxpayers funds. Decisions related to Community Grants have been delegated to the Finance Committee.

Grant Aid Application Form