Freedom of Information Act
Information available from Denbigh Town Council under the model publication scheme
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Information to be published |
How the information can be obtained |
Cost |
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Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) |
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Who’s who on the Council and its Committees |
Website |
Free |
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Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Jenny Barlow –Town Clerk E-mail: Council members – website |
Free |
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Location of main Council office and accessibility details |
Town Hall, Crown Lane, Denbigh |
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Staffing structure |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
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Annual return form and report by auditor |
Hard copy – contact clerk |
£2.00 |
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Finalised budget |
Website |
Free |
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Precept |
Hard copy – contact clerk |
10p/sheet |
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Borrowing Approval letter |
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Financial Standing Orders and Regulations |
Hard copy – contact clerk |
10p/sheet |
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Grants given and received |
Hard copy – contact clerk |
10p/sheet |
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List of current contracts awarded and value of contract |
Hard copy – contact clerk |
10p/sheet |
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Members’ allowances and expenses |
Hard copy – contact clerk |
10p/sheet |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
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Community Plan (current and previous year as a minimum) |
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Local charters drawn up in accordance with WAG, OVW & WLGA guidelines |
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Audit reports |
Hard copy- contact clerk |
10p/sheet |
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Class 4 – How we make decisions (Decision making processes and records of decisions) |
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Timetable of meetings (Council, any committee/sub-committee meetings and community meetings) |
Website |
Free |
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Agendas of meetings (as above) |
Website |
Free |
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Minutes of meetings (as above) – n.b.this will exclude information that is properly regarded as private to the meeting. |
Website |
Free |
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Reports presented to council meetings - n.b.this will exclude information that is properly regarded as private to the meeting. |
Hard copy – contact clerk |
10p/sheet |
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Responses to consultation papers |
Hard copy – contact clerk |
10p/sheet |
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Responses to planning applications |
Hard copy – contact clerk |
10p/sheet |
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Bye-laws |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) |
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Policies and procedures for the conduct of council business: |
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Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services |
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Information security policy |
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Records management policies (records retention, destruction and archive) |
Hard copy |
10p/sheet |
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Data protection policies |
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Schedule of charges )for the publication of information) |
Website |
Free |
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Class 6 – Lists and Registers Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) |
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
By inspection only - contact clerk |
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Assets Register |
By inspection only – contact clerk |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils) |
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Register of members’ interests |
By inspection only – contact clerk |
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Register of gifts and hospitality |
By inspection only – contact clerk |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) |
(hard copy or website; some information may only be available by inspection) |
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Allotments |
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Burial grounds and closed churchyards |
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Community centres and village halls |
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Parks, playing fields and recreational facilities |
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Seating, litter bins, clocks, memorials and lighting |
Hard copy – contact clerk |
10p/sheet |
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Bus shelters |
Hard copy – contact clerk |
10p/sheet |
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Markets |
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Public conveniences |
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Agency agreements |
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A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees) |
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Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
Contact details:
Town Clerk & Finance Officer
Town Hall,
Crown Lane,
DENBIGH LL16 3TB
01745 815984
E-mail:
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
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Disbursement cost |
Photocopying @ 10..p per sheet (black & white) |
Actual cost * |
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Photocopying @ ..p per sheet (colour) |
Actual cost |
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Postage – 2nd class postage |
Actual cost of Royal Mail standard 2nd class |
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Statutory Fee |
In accordance with the relevant legislation (quote the actual statute) |
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Other |
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* the actual cost incurred by the public authority